Senior Administrative Assistant for Academic Affairs

JOB TITLE: Senior Administrative Assistant for Academic Affairs

DIVISION: Division of Academic Affairs

SUPERVISOR’S TITLE: Vice President for Academic Affairs

BASIC FUNCTIONS: This position is responsible for providing and coordinating administrative services for the Division of Academic Affairs. Under general supervision, the senior administrative assistant performs a variety of sensitive and confidential secretarial, technical, and administrative functions using current technological tools. ________________________________________________________________________________

PRINCIPAL ACCOUNTABILITY

• General office management
• Preparation of meeting minutes and reports
• Coordination of schedules and calendars for the Vice President for Academic Affairs and Associate Vice President for Academic Affairs
• Coordination of meetings and events of the Division of Academic Affairs
• Assist VPAA with timely management of communications, approvals, and signature requests
• Assist with preparation and/or timely submission of reports and relevant correspondence/documents for the Vice President’s appointments and meetings.
• Maintain accurate electronic and/or hard copy records of personnel
• Budget management and entry of requisitions in the purchasing system
• Coordination of travel for VPAA and AVPAA and for selected faculty and/or student groups
• Assist with communications and official documents of the Division
• Provision of support to the academic departments
• Maintain equipment and supplies for the Office of Academic Affairs
• Maintain databases for internal and external reporting
• Monitor and confirm responses to student and faculty requests for information and assistance
• Other duties as assigned

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

• Efficient organizational skills
• Strong oral and written communication skills
• Effective interpersonal skills
• Ability to effectively digitally communicate through traditional and new media
• Excellent computer skills and proficiency with a variety of computer applications
• Ability to anticipate and respond to emerging needs of students, faculty staff, various units, and visitors

MINIMUM EDUCATION, TRAINING AND EXPERIENCE:

· Associate’s degree required; bachelor’s degree preferred

· Demonstrated technology proficiency (including Microsoft Suite)

· Previous administrative experience in office setting (5 years minimum)

APPLICATION INSTRUCTIONS:

Initial review of application materials will begin immediately and will continue until a qualified candidate is hired. Interested candidates should complete and submit the following:

• Benedict College Service and Staff application
• Current resume’
• Cover letter addressing how you meet the qualifications of the position
• Official college transcript(s)
• At least three (3) professional reference letters

Submit documents to: Academic.affairs@benedict.edu