Archives Assistant (Part-Time)

POSITION: Archives Assistant (part-time)

DIVISION: Academic Affairs

DEPARTMENT: Learning Resources Center (Library)

WORK HOURS:      20 hours weekly

Flexibility in work schedule:

Sunday between the hours of 3:00 p.m. – 10 p.m. | Monday – Thursday; between 8:00 a.m. – 8:00 p.m.| Friday 8:00 a.m. – 5:00 p.m.

SALARY: Competitive Hourly Rate

REPORTS TO: Coordinator of Archives and Institutional Records | Under Leadership of Library Director


Basic Functions:

Utilizing standard archival and records management practices, the Archives Assistant will engage in research to identify archival materials and provide standard descriptive information such as the names of individuals, place, event, activity, date, and photographer for the preparation of materials for digitalization. The individual will work to digitalize various types of archival materials such as photographs, yearbooks, newsletters, bulletins, memorandums, sound recordings, and videos authentic to the 153 year-history of Benedict College and other historical collections under its administration. The Archives Assistant will aid the Coordinator of Archives and Institutional Records in standard archival operating procedures such as research assistance and monitoring of users in the reading room to ensure the safety and preservation of the materials.

Responsible for working every other Sunday at the library’s information service desk between the hours of 3:00 p.m. – 6:30 p.m. or 6:30 p.m. – 10:00 p.m. Training provided to ensure familiarity with library operations and library management system.

Minimum Training & Experience:

  • Associate degree
  • Ideal position for a current or recent student in a Library and Information Science, Museum Studies, or Public History, or an Archival Program.
  • Experience working in a Windows environment; proficiency with Microsoft Office applications is essential
  • Good written and verbal communication skills

Preferred Knowledge, Skills, and Abilities:

  • Strong organizational skills, detail-oriented, and excellent time management skills
  • Experience with digital scanner and digitalization procedures
  • Experience with cataloging and databases
  • Knowledge of/or interest in history and/or archives; the preservation and/or conservation of materials
  • Ability to work independently and collaboratively on various projects; follow directions; and ask appropriate questions
  • Ability to lift a minimum of 25 pounds and push/pull a book cart

Essential Responsibilities:

  • Performs internal and external research to identify the names of individuals,  place, event, activity, date, and photographer for the processing of photographic collections.
  • Provides standard descriptive information for yearbooks, newsletters, bulletins, memorandums, catalogs, sound recordings, videos, etc.
  • Prepares and processes records for digitization by scanning or photographing archival materials for placement in digital asset management system.
  • Creates database records using metadata standards to ensure compliance with archive standards.
  • Processes the collection to  include physical arrangement (sorting, boxing, labeling).
  • Supervises the work of student assistant that helps expedite digitization.
  • Provides check-in, assistance, and monitoring of users in the reading room to ensure the safety and preservation of the materials.
  • Aids in maintaining facilities including opening and closing, interrelated pest management, environmental monitoring, re-shelving materials, and cleaning.
  • Attends unit/departmental meetings.
  • Performs other related duties.

Application Procedure:

Qualified applicants are required to submit the following to be considered for the position:

  • Benedict College Application for Employment
  • Cover letter & Resume
  • 3 Letters of References
  • Official Sealed College Transcripts

The Benedict College Application may be obtained at the College’s website or click here Applicant’s Statement ( for application. You may electronically submit application to:

Or Mail To:

Office of Human Resources

Attn: Learning Resources Center/Library

Benedict College

1600 Harden Street

Columbia, SC  29204

To apply for this job please visit


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